Lending

Most of the Library materials can be borrowed at the G/F Circulation Counter. Course Reserved collections that are located in the Special Collections should be borrowed at the 3/F Service Counter.

A. Borrowing Privileges

A valid staff or student identity card must be presented when borrowing materials. Your card cannot be transferred to other users.

  • STAFF may borrow a maximum of 200 items;
  • POSTGRADUATES & RESEARCH ASSISTANTS may borrow a maximum of 140 items;
  • UNDERGRADUATES may borrow a maximum of 100 items;

(The details of each categories loan period are listed below)

STAFF

MATERIALS QUOTA LOAN PERIOD MAXIMUM LOAN PERIOD (WITH RENEWAL) OVERDUE FINES
Books
(Request Quota for Checked-out items: 20)
200 180 days* 720 days $1/day
(Recalled items: $3/day)
Accompanied Materials $1/day
AV Materials 20 21 days 35 days $1/day
Reserves & Kits (AV) 3 hours N/A $2/hour
Bound Serials (Prefix P) 10 7 days N/A $1/day
Reserves (Books & Special Collection) 3 hours N/A $2/hour
Teaching References 10 30 days N/A $1/day
Notebook Computers & Tablets 1 Same day loan N/A $30/day

POSTGRADUATES & RESEARCH ASSISTANTS

MATERIALS QUOTA LOAN PERIOD MAXIMUM LOAN PERIOD (WITH RENEWAL) OVERDUE FINES
Books
(Request Quota for Checked-out items: 10)
140 120 days 480 days $1/day
(Recalled items: $3/day)
Accompanied Materials $1/day
AV Materials 20 14 days 28 days $1/day
Reserves & Kits (AV) 3 hours N/A $2/hour
Bound Serials (Prefix P) 10 7 days N/A $1/day
Reserves (Books & Special Collection) 3 hours N/A $2/hour
Notebook Computers & Tablets 1 Same day loan N/A $30/day

UNDERGRADUATES

MATERIALS QUOTA LOAN PERIOD MAXIMUM LOAN PERIOD (WITH RENEWAL) OVERDUE FINES
Books
(Request Quota for Checked-out items: 10)
100 90 days 270 days $1/day
(Recalled items: $3/day)
Accompanied Materials $1/day
AV Materials 20 7 days 14 days $1/day
Reserves & Kits (AV) 3 hours N/A $2/hour
Bound Serials (Prefix P) 10 7 days N/A $1/day
Reserves (Books & Special Collection) 3 hours N/A $2/hour
Notebook Computers & Tablets 1 Same day loan N/A $30/day

ALUMNI (BORROWER) & STAFF FAMILY

MATERIALS QUOTA LOAN PERIOD MAXIMUM LOAN PERIOD (WITH RENEWAL) OVERDUE FINES
Books
(Request Quota for Checked-out items: 10)
12 30 days 210 days $1/day
(Recalled items: $3/day)
Accompanied Materials $1/day
Reserves & Kits (AV) 3 3 hours N/A $2/hour
Reserves (Books & Special Collection) 5 3 hours N/A $2/hour

* Academic staff can request 180 days loan items to 365 days (with no renewal) for teaching purposes on up to 10 items.

The user places a request on checked-out BOOKS through the Discover@ShueYan

Notes:

The user’s library privileges will be suspended (including loan and renewal of library items) if:

  1. A user has long overdue books or over $200 unpaid library fines
  2. A user has 10 or more overdue library items
  3. A user has 1 or more overdue recalled items

B. Renewals

Borrowed items with normal loan periods may be renewed in “My Circulation Record”, please refer to maximum loan period (with renewal).  The new due date will be calculated from the date of renewal.

Automatic renewal:
Library items with normal loan periods will be automatically renewed 2 days before the due date until the maximum loan period has been reached.

Renewal will NOT be accepted if:

  1. An item has reached its maximum loan period
  2. An item cannot be renewed (e.g. a short loan item, an external reader card, a bound serial)
  3. A user has long overdue books or over $200 unpaid library fines
  4. A user has 10 or more overdue library items
  5. A user has 1 or more overdue recalled items

C. Reserving Books

All checked-out books can be requested at Discover@ShueYan. You will be notified once the book is available.

D. Recall Items

Books with a normal loan period (staff: 180 days; postgraduates & research assistants: 120 days; undergraduates: 90 days) are subjected to be recalled once another user has reserved them.

If the books are recalled, the original loan period will be shortened. The Library will send a recall notice to inform the current borrower about the change of due date. Please always check your email notifications.

You are responsible for the return of recalled items.

Overdue fines will be charged if items are not returned before the new due date.

E. Circulation Notices

All overdue, courtesy, recall, hold pick-up, and cancellation notices are sent to users’ email addresses. Please regularly check your email accounts.

F. Book Detection System

A book detection system is installed on the G/F. This system can detect Library materials that have not been checked out properly.