Library Services

A. Application of HKSYU Library Cards
B. Lending Service
C. Book Drop Service
D. Circulation Notice
E. Fines
F. Loss or Damaged Items
G. Renewals
H. Reserving Books
I. Recall Service
J. Library's Online Catalogue (OPAC)
K. Library Instructions
L. Interlibrary Loan Service
M. Other Services


A. Application of HKSYU Library Cards

1. HKSYU Staff & Students

All staff and students are automatically entitled to use the services and facilities provided by the Library with your valid staff or student identity cards. Others need to register at the 2/F Information Counter.

2. HKSYU Alumni

HKSYU awarded local graduates are eligible to apply for Alumni Reader or Alumni Borrower Cards. Other joint courses graduates will be assessed individually. (Application form)

Card Type Fee Borrowing Privileges

Alumni Reader Card

HK$100
(two years)

  1. Card holders can only access the HKSYU Library and use the collections (including Course Reserve materials, Special Collection, Local TV Programs and databases) within the Library. The Card does not include any borrowing privileges throughout the entire valid period.
  2. Remote access of online databases is not permitted.

Alumni Borrower Card

HK$800
(two years)

  1. Cards holders can access the HKSYU Library with borrowing privileges (10 items of books for 30 days) throughout the entire valid period.
  2. Materials in Media Resources Centre are for use only in the Library.
  3. Remote access of the following databases is permitted. (subject to database providers' terms and conditions):

Method of Application

Applicants should bring the graduation certificate or other equivalent documents, one 1.5 x 2 inch recent photograph and the application fee to the 2/F Information Counter to apply for the Alumni Cards.

Notes to Users

  1. The Library reserves the right not to offer services to any individual based on his/her past conduct in the Library.
  2. The Alumni Reader and Borrower Card are not transferable to another user.
  3. Loss of the Card must be reported immediately to the Library Circulation Counter at 2806-5113.
  4. A replacement Card for accessing the Library or borrowing before your current service valid period expires could be applied by submitting (i) a recent photo and (ii) a completed application form to the Circulation Counter of the Library. All replacements must be applied in person.

3. Staff Family Members

Family members (must be over 18) of the HKSYU staff can apply for the Reader Card free of charge. The Card duration is the same as to the staff's employment period. However, a staff family member who stays in Hong Kong for less than 15 days is not eligible to apply for the Reader Card.

4. External Individual Readers

The Library may accept non-HKSYU members who need to locate our materials to conduct their research projects. The Library reserves the right to reject any application. The application of the External Individual Reader Card, Card duration and terms of usage are subject to the approval of the University Librarian.

Notes

  1. Requests are considered on individual basis.
  2. A written request, which includes a brief description of the research, may be submitted by person or mail to "The University Librarian, Hong Kong Shue Yan University Library Complex, 12 Wai Tsui Crescent, Braemar Hill Road, North Point, Hong Kong".
  3. The request should be accompanied with supporting documents related to the research (e.g., a valid student card or tuition fee receipt); professional qualification (e.g., membership of professional associations); and/or recommendation letters from the academic supervisors.
  4. The Library will reply within five working days upon receiving each request. For approved request, the applicant is required to bring a recent photo (1.5" x 2") and come to the Library to complete the application form. When the Card is ready, the Library will contact the applicant for collection at the Circulation Counter.
  5. The Library will consider requests for Card renewal based on the same principles and arrangements listed above.
  6. The Reader Card does not include any borrowing privilege.

5. VIP Members

The HKSYU Library accepts individuals who make contribution to the Library to become VIP members. The application and borrowing privilege are subject to the approval of the University Librarian.

B. Lending Service (Borrowing & Returning Library Items)

A valid staff or student identity card must be presented when borrowing materials. Most of the Library materials can be borrowed or returned at the G/F Circulation Counter. AV materials located at the Learning Commons should be borrowed at the 6/F Service Counter. Your card cannot be transferred to other users.
  • STAFF may borrow a maximum of 140 items, and the loan periods are listed below.
  • POSTGRADUATES may borrow a maximum of 110 items the loan periods are listed below.
  • UNDERGRADUATES may borrow a maximum of 80 items the loan periods are listed below.
CATEGORIES
MATERIALS
QUOTA
LOAN PERIOD
RENEWAL
FINES
STAFF Books 140 180 days* 90 days
(6 times)
$1.5/day
Accompanied Materials $2/day
AV Materials 20 21 days 14 days x1 $2/day
Reserves, Kits (AV) & Local TV Programmes 3 hours N/A $2/hour
Bound Serials (Prefix P) 10 7 days N/A $2/day
Reserves (Books & Special Collection) 3 hours N/A $2/hour
Notebook Computers & Tablets 1 4 hours N/A $30/hour
Teaching References 10 30 days N/A $1.5/hour
POSTGRADUATES Books 110 90 days 30 days
(4 times)
$1.5/day
Accompanied Materials $2/day
AV Materials 20 14 days 7 days x1 $2/day
Reserves, Kits (AV) & Local TV Programmes 3 hours N/A $2/hour
Bound Serials (Prefix P) 10 7 days N/A $2/day
Reserves (Books & Special Collection) 3 hours N/A $2/hour
Notebook Computers & Tablets 1 4 hours N/A $30/hour
UNDERGRADUATES Books 80 60 days 30 days
(4 times)
$1.5/day
Accompanied Materials $2/day
AV Materials 20 7 days 7 days x1 $2/day
Reserves, Kits (AV) & Local TV Programmes 3 hours N/A $2/hour
Bound Serials (Prefix P) 8 5 days N/A $2/day
Reserves (Books & Special Collection) 3 hours N/A $2/hour
Notebook Computers & Tablets 1 4 hours N/A $30/hour
ALUMNI
(BORROWER)
Books 10 30 days 30 days
(3 times)
$1.5/day
Accompanied Materials $2/day
Reserves, Kits (AV) & Local TV Programmes 3 3 hours N/A $2/hour
Reserves (Books & Special Collection) 5 3 hours N/A $2/hour
STAFF
FAMILY
Books 10 30 days 30 days
(3 times)
$1.5/day
Accompanied Materials $2/day
Reserves, Kits (AV) & Local TV Programmes 3 3 hours N/A $2/hour
Reserves (Books & Special Collection) 5 3 hours N/A $2/hour

* Academic staff can extend 180-day normal loan items to 365 days (with no renewal) for teaching purpose on up to 10 items.

The user also can hold the checked-out BOOKS though the WebOPAC

STAFF
STUDENT
MAX. HOLD ITEMS
20
10
C. Book Drop Service

Library materials can be returned to the book drop located at the Library entrance when the Library is closed. An express book drop is available at the Circulation Counter when the Library opens. The service hours are from Monday to Friday (9 am - 7:30 pm) and Saturday (9 am - 6 pm). The overdue books, non-print materials, ILL items and bound journals should not be returned through the book drops.

D. Circulation Notice


All overdue, courtesy, recall, hold pick-up and cancellation notices are sent to users’ email addresses. Please regularly check your email accounts.

E. Fines


Overdue fines may be charged according to different items. If the items have not been returned for more than 30 days from the due date, the borrowing privileges may be suspended. Please refer to the Lending Service for details.

F. Loss or Damaged Items


Users are responsible for taking care of the borrowed materials. Books should never be written on, marked or damaged. For lost or damaged items, the user will be charged the full replacement cost at a current market price, plus HK$50 processing fee per item. Loss of out-of-print materials will be charged depending on the evaluating costs.

G. Renewals


Borrowed items may be renewed via the Library homepage provided that no other borrower has reserved them and the items are not overdued. If an item is overdued, you may not be able to renew it online.

H. Reserving Books


All checked out books can be reserved at the Library’s online catalogue. You will be notified once the book is available.

I. Recall Service


Books with normal loan period (staff: 120 days; postgraduates: 90 days; undergraduates: 30 days) are subjected to be recalled once they have been reserved by another user. If the books are recalled, the original loan period will be shortened. The Library will send a recall notice to inform the current borrower about the change of due date. Please always check your email notifications. You are responsible for the return of recalled items. Overdue fines will be charged if items are not returned before the new due date.

J. Library's Online Catalogue (OPAC)


The Library’s online catalogue can be reached through the Internet. All computers located in the Library can be used by readers to search for both English and Chinese materials from the OPAC. There are help sheets which explain how to use the catalogue.

K. Library Instructions


Workshops on using different Library resources are ran regularly. Students in group may also request a workshop that fulfills their information needs. Please visit the Library Instruction Class for further information.

L. Interlibrary Loan Service


Interlibrary loan service is provided to all registered Library patrons who request materials not acquired by the Library. ILL is a fee-based service.
Readers can make their requests online or contact us via email libill@hksyu.edu, or call 2806-5114 for further information.

M. Other Services


1. Photocopying, Printing, Scanning

Card-inserting multifunction printers are located at 2/F to 6/F. You can pay by Octopus.

 
Photocopying
Printing
Scanning
 
BW
Colour
BW
Colour
Colour
2/F - 6/F

The charges for photocopying and printing are:

Smart Card A4@ 3/F - 4/F A3@ 3/F - 4/F
Black & White $0.4 $0.8
Colour $2 $4
Scanning Free of charge

Octopus A4@ 2/F - 6/F A3@ 2/F - 6/F
Black & White $0.3 $0.6
Colour $1.8 $3.6
Scanning Free of charge

2. Current Awareness

The Library always provides the latest information on the related subject areas. New books are displayed on the 2/F to 4/F sloping shelves. Lists of new titles can be found on the Library web page. Content pages of the latest issues of serials publications are delivered upon requested by Faculty staff. Latest publication catalogues are regularly sent to Departments for reference.

3. Reference Service

If you have any problems or questions in using the Library services or facilities, please feel free to contact our Library staff. Information or instruction leaflets on the usage of Library materials are available at information counters.

4. Book Detective System

A book detective system is installed on the G/F. This system can detect Library materials of which have not been checked out properly.

5. Access to Other Libraries

Remark: Only one Reader Card / Borrower Card can be borrowed each time, and no renewal is allowed.

Borrower Card

The Central Resources Centre of the Education Bureau provides one Borrower Card for our staff with borrowing privilege and access to all e-databases on-site.

External Reader Cards

Fifteen academic libraries provide External Reader Cards for the HKSYU staff and students. Readers can go to the G/F Circulation Counter to borrow them. External Reader Cards provide access to their own libraries. Although the printed materials are not allowed to borrow, readers can access some e-databases on-site.

A temporary Pass (a duration of 3 days) of the University of Hong Kong Libraries can be issued through the Hong Kong Central Library for users. For further information, please visit the Hong Kong Public Libraries or call 2921-0222.

Moreover, staff and students can now present current and valid HKSYU staff or student cards to access the Library of Savannah College of Art and Design (SCAD Hong Kong).

6. Three Different Areas in the Library

The Library is divided into 3 areas designed to suit different needs of users:

7. Study Facilities

8. Drinking Fountains

Six drinking fountains are installed on G/F, and 2/F to 6/F.

9. Wireless LAN Area

The Library offers wireless Internet access to patrons with wireless-enabled devices. Patrons can access the Internet with their notebook computers on the G/F, and 2/F to 6/F. Our network supports both 802.11b/g/n Wi-Fi devices. For details, please refer to the following instructions.

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